Privacy Policy

Overview

The website promotes the San Mateo Rotary Fun Run, a 5K, 10K, and Kids Fun Run supporting scholarships for local students. The site provides event details, sponsor information, donation and registration links, sponsor interest forms, sponsor question forms, sponsor logos, race photos, and directions to Seal Point Park.

We aim to collect only information that helps us operate the event, respond to visitors, recognize sponsors, support scholarships, prevent misuse, and maintain the website.

Information We Collect

Information you provide on this site

If you submit a sponsor interest form or sponsor question form, we may collect your name, email address, phone number, organization name, preferred sponsorship level, and message or question.

Registration, donation, and payment information

Race registration and donations are handled through 4aGoodCause pages linked from this website. We do not collect credit card numbers through this static website. The event team may receive registration, sponsor, donor, payment, receipt, or transaction information from 4aGoodCause or related payment providers as needed to administer the event, fulfill sponsorships, process donations, issue acknowledgements, and maintain records.

Technical and usage information

When you visit the site, our hosting provider and embedded services may receive technical information such as your IP address, browser type, device information, pages requested, referring page, date and time of visit, and similar logs. The current website does not include a dedicated advertising pixel or analytics tag, but third-party embeds and linked services may collect information under their own policies.

Photos, logos, and sponsor materials

The site displays race photos, sponsor logos, and sponsor names. Sponsors may provide organization names, logos, links, and related materials for public recognition. Race photos may be used to communicate the event's community, fundraising, and scholarship purposes.

How We Use Information

We may use information to:

• Respond to sponsor questions, volunteer inquiries, donor questions, and event questions.
• Coordinate sponsorship packages, sponsor recognition, sponsor benefits, and event communications.
• Administer race registration, donation, payment, receipt, tax acknowledgement, and scholarship support workflows.
• Maintain the website, troubleshoot issues, prevent spam or abuse, and protect the security of the site.
• Share event updates, sponsor follow-up, race logistics, and scholarship-related communications when appropriate.
• Comply with legal, accounting, tax, insurance, recordkeeping, and event administration obligations.

Sharing Information

We may share information with Rotary Club of San Mateo members, event volunteers, event administrators, service providers, payment processors, race administration partners, and professional advisors when they need it for event-related purposes.

We may also share information when required by law, to protect rights or safety, to investigate misuse, or with your consent. Sponsor names, logos, links, and approved sponsor materials may be displayed publicly on the website, event materials, shirts, banners, flyers, digital marketing, and race-day materials.

We do not sell personal information, and the current website is not configured to share personal information for cross-context behavioral advertising.

Cookies and Third-Party Services

The current site itself does not set first-party cookies through custom website code. However, our hosting provider, browser-level security systems, embedded services, and linked third-party services may use cookies, logs, or similar technologies.

The site uses or links to services that may process information under their own policies, including:

• 4aGoodCause for race registration, donations, fundraising, and payment-related workflows.
• Netlify or a similar static host for hosting and form submission handling.
• Google for Google Maps embeds and Google Fonts requests.

You can manage cookies and tracking preferences through your browser settings. Some linked or embedded services may not work as expected if cookies or external content are blocked.

Your Choices

You can choose not to submit a sponsor form or question form. You can also contact us to request access to, correction of, or deletion of personal information you provided through this website, subject to legal, accounting, event administration, donation, tax, security, and recordkeeping needs.

If your request concerns race registration, donations, donor accounts, receipts, or payment information submitted through 4aGoodCause, you may also need to contact 4aGoodCause or the nonprofit account associated with the transaction.

Depending on where you live and which laws apply, you may have additional privacy rights. We will make reasonable efforts to honor applicable privacy requests after verifying the request.

Children

The event includes a Kids Fun Run, but this website is intended for use by adults, parents, guardians, sponsors, donors, and community members. We do not knowingly collect personal information directly from children under 13 through this website. Parents or guardians should complete registration and related forms for minors.

If you believe a child provided personal information through this website without appropriate consent, please contact us so we can review the request.

Security and Retention

We use reasonable administrative and technical measures to protect information submitted through the site and our service providers. No website, email, form service, or online storage system can be guaranteed to be completely secure.

We retain information for as long as reasonably needed for event administration, sponsor fulfillment, donor and registration records, legal compliance, accounting, tax, security, dispute resolution, and scholarship-related purposes. We may delete or de-identify information when it is no longer needed.

Updates

We may update this Privacy Policy from time to time. The updated version will be posted on this page with a new "Last updated" date.

Contact

For privacy questions or requests, use the Contact form on the San Mateo Rotary Fun Run website. Please include enough detail for us to understand and respond to your request.